Input Locations

Output Locations

Quick Start Guide

How on earth do I get started?

This section is here as a quick intro on how to get things working. It’s not a replacement for the more detailed documentation, but hopefully it will give you a jumpstart. More detailed information is included in the other sections of this document.

So what’s this thing do?

You have a mess of photos, images, and videos. They are all over the place. You want them organized. You want it to be easy to keep them organized. Silent Sifter to the rescue!

Silent Sifter will find all of the photos, videos you have, once you give it a hint or two (aka Input Locations). Then it will copy those files (or not), according to your preferences, to the locations you choose. Into a nice folder structure, with nice and neat names. Without duplicates, without fuss. It will do it automatically whenever possible.

Great, what do I do to start?

Follow the instructions below, and you should be off and running in no time.

The Fine Print

Thank you
Technical Requirements
Development Notice
Trademark Notice


Step 1: Add Inputs

Get your Photos and Videos into Silent Sifter

The first step is to tell Silent Sifter where the files are that you want organized. You will add each of them as ‘Input Locations’. There are several ways to do this, but drag and drop is typically the easiest.

Where are the inputs?
Add folders, iPhoto, and PhotoBooth Libraries
Add camera devices
More Information


Step 2: Add Outputs

Choose where you want your files to be organized

The second step is to tell Silent Sifter where the to organize your files. You will add each of them as ‘Output Locations’. There are several ways to do this, but drag and drop is typically the easiest.

Where are the outputs?
Add folders and iPhoto libraries
More Information


Step 3: Configure (optional)

Configure what folder structure, file renaming, or filters you would like to apply to each input/output

You can optionally customize the folder structure, file renaming rules, and filters for each input/output you have configured.

If you don’t change anything, files will be organized by Photo/Video then by Year then by Month and the timestamp the file was created will be added as a prefix to the filename.

If you want to customize, there are a plethora of possibilities; file type, create date, filename, resolution, camera, video duration, you name it.

Customize Input/Output Behavior
More Information


Step 4: Sift

Process all of the inputs, and organize them into your outputs

The next step is to tell Silent Sifter to process your files from your inputs into your outputs.

  1. Go to the Silent Sifter Home screen
  2. Press the ‘Start’ button
  3. Files will be pulled from the input locations, processed, deduplicated, filtered, renamed, and copied into the output locations you specified.
More Information


Step 5: History (optional)

See what happened with your files during the sifting process

You can optionally look at the log files to see what Silent Sifter did, and why. Why was file X deemed a duplicate? What did file Y collide with? All is revealed in the sift history.

Viewing Sift History
More Information

Help! I’m stuck!

Still no luck? Rats! Well then, here is a three step program to get you going.

1. Read the rest of this document

2. Check out the knowledge base

3. Contact us by going to our support page, and clicking ‘Contact Us’

Screen Guide

Using the Home Screen

The home screen is where you can start sifting, and monitor progress of the sifting process. Additionally, you can create new inputs and outputs by dragging files and folders into the respective input (green) and output (white) areas. Note that only the first 5 inputs and outputs are displayed on the home screen.

Sift Home

Go to the sift home screen within Silent Sifter

Configuration

Go to the configuration screen within Silent Sifter

History

Go to the sifting history screen within Silent Sifter

 

Partial Sift

Sift the selected location to/from all enabled outputs/inputs

Open

Open the selected location in the associated default Mac OSX application

Edit

Perform advanced configuration of the selected location

Disable

Disable or enable the selected location for sifting.

Delete

Delete the selected input or output location from Silent Sifter

About Sift All
About Drag and Drop
About Partial Sifting
About Opening a Location
About Disabled Locations
About Disconnected Locations
About Location Count Badges
About Canceling
About Connecting or Disconnecting Locations while Sifting
About a Mac Going to Sleep
About More than 5 Inputs or Outputs

Using the Configure Screen

Using the configure screen will allow you to add the inputs/outputs you want via buttons and menus. You can also use Drag and Drop on this screen by dragging and dropping various inputs/outputs onto the input locations or output locations lists.

Add Menu

Show the button menu for adding new input or output locations

Delete

Delete the selected input or output locations from Silent Sifter

Edit

Perform advanced configuration of the selected location

Disable

Disable or enable the selected locations for sifting

Add Folder

Press this button to add new folder(s) as an input or output.

Add Camera

Press this button to add new camera(s) as an input.

Add Application

Press this button to add new desktop application(s) as an input or output.

Add Cloud Storage

Press this button to add new cloud application(s) as an input or output.

AutoSift

Disable or enable automatic sifting on the selected inputs.

Disconnected Indicator

Indicates that the input or output cannot be found by Silent Sifter

About Drag and Drop
About Deleting Locations
About AutoSift
About Disabled Locations
About Disconnected Locations
About More than 5 Inputs or Outputs

Using the History Screen

Using the history screen allows you to see what files have been processed in previous sift operations, how they were processed and why.

Show Details

Show additional detail columns in the table

Delete

Delete the selected sift history records

About Deleting Sift Records
About the Comparison Pane
About Viewing Sift History While Sifting
About Detail Column Contents
About The Click Menu

Using the Advanced Configuration Screen

Using the advanced configuration screen allows you to customize how Silent Sifter interacts with a given location, including folder structures, file renaming, and filtering files based on their metadata. To enter advanced configuration mode press the edit button on the location menu from the home screen, or press the edit button after selecting a location on the configuration screen.

Add Menu

Show the button menu for adding new configurations

Edit

Edit the selected configuration

Delete

Delete the selected configuration

Add Filter

Add a new filter configuration

Add Transform

Add a new transform configuration

Add Setting

Add a new setting configuration

Disable

Disable or enable the location for sifting

Open

Open the location in the default OSX application

Open _Sifted

Open the _Sifted folder for the input location

AutoSift

Disable or enable automatic sifting

Eject

Eject the external device or drive

About Varying Advanced Configuration Options
About Settings
About Location Specificity
About Transforms

Moments Settings

About Moments
About Minimum Length
About Minimum Files
About Divider Size
About Date Format
About Length Format
About Time Format
About Naming
About Moments and AutoSift

Other Settings

About Minimum AutoSift Delay
About Files to Import

Removing Input Files

About Removing Input Files
About Remove After Copied
About Remove If Duplicate
About Remove Empty Folders
About Moving to the _Sifted Folder
About deleting
Using with AutoSift
Using with Cameras

Folder Structures

About Folder Structure Settings
About Default Folder Structure
About Custom Folder Structures
About the Token Editor
Custom Folder Structure Examples

Renaming Files

About Renaming Files
About Default File Renaming
About Custom File Renaming
About the Token Editor
Custom File Renaming Examples

Filters

About Filters
Filter Notes
Filtering with Metadata

Tokens

About Tokens
The FileType Token
The FileExt Token
The Resolution Token
The Duration Token
The CameraModel Token
The CameraMake Token
The ParentFolder Token
The ConditionalParentFolder Token
The OrigFileName Token
The String Token
The Date Token
The DateUL Token
The MD5 Token
The RelativePath Token
The Moment Token
The SnapSifterAlbum Token
Image Metadata Tokens (Exif, TIFF, IPTC, etc)
File Metadata Tokens
Spotlight Metadata Tokens
About Token Options
The prev Option
The uppercase Option
The lowercase Option
The before Option
The after Option
The remove Option
The replace Option

Using the Preferences Screen

Using the preferences screen will allow you to change global preferences for how Silent Sifter functions. Changing these preferences will have a significant impact on how Silent Sifter behaves, so please understand the ramifications prior to making changes.

The preferences screen can be reached by selecting the menu option Silent Sifter->Preferences…

About Best Quality Deduplication (MD5)
About Medium Quality Deduplication (FSCD)
About Turning Deduplication Off
About File Extension Overrides
About Collision Prevention
About Automatically Adding Cameras as Inputs
About Attempting to Automatically Connect Remote Volumes

Using the Status Menu

There is a status menu available along the top of the screen, which allows you to interact with Silent Sifter when it is running in the background.

About Showing/Hiding Silent Sifter from the Dock
About Starting Sifting
About Using the Status Menu while Sifting
About Quitting Silent Sifter

Using the Main Menu

Silent Sifter provides a standard Main Menu at the top of the screen while it is running, and is the active application. The primary purpose of the Main Menu is to provide a means to open Preferences, Help, and close Silent Sifter.

About Preferences
About Rating Silent Sifter
About Showing the Log Folder
About Showing the Data Folder
About Showing the Temp Folder
About Reporting an Issue

Input Locations


Input locations are where you would like the Sifter to look for files that need to be added to your library.

There are four types of Input Locations: Folders, Cameras, Desktop Applications (iPhoto, Photo Booth), and Cloud Storage (Dropbox/Google Drive).

You can add as many input locations as you would like, however only the first 5 input locations will be displayed on the Home screen.

Note that only locations that are currently present will be displayed on the home screen; for example, cameras that are not connected to the computer or SD cards that are not inserted into the computer will not be displayed.


Folder Inputs


Input Folders can be any location on your Mac that you can select with the Finder.

This means you can select standard folders on your internal hard drive, CD / DVD drives, SD cards, USB hard drives, USB thumb drives, or network folders on remote machines. If you can access it with Finder, you can make it an input folder.

Adding with Drag and Drop
Adding with Menus


Camera Inputs


Camera inputs can be any camera that is connected to your computer by a USB cable, and is able to download photos to the computer.

For example, iPhones, iPads, iPod Touch, point and shoot cameras or SLRs.

Adding by Connecting
Adding with Menus
Removing Cameras
SD Cards


iPhoto Inputs


You can use your managed iPhoto Library as an input location, and Silent Sifter will sift all photo Masters/Originals from the iPhoto library.

As always, Silent Sifter will not modify the source files, and you will be able to select filters, etc for the input location.

Referenced iPhoto Libraries
Adding with Drag and Drop
Adding with Menus
iPhoto Versions Supported


PhotoBooth Inputs


You can input photos taken in Photo Booth as an input, and Silent Sifter will sift all Originals as well as photos with effects from the Photo Booth library.

As always, Silent Sifter will not modify the source files, and you will be able to select filters, etc. for the input location.

Adding with Drag and Drop
Adding with Menus
Photo Booth Versions Supported


Dropbox Inputs

Dropbox Input Locations behave nearly identically to Input Folders.

You will need to have the Dropbox client installed on your Mac and be able to navigate to it via the Finder. To download the Dropbox client, visit http://dropbox.com. Once you have the client installed and configured, you can select choose any Dropbox location on your Mac that you can select with the Finder.

Silent Sifter assumes that Dropbox is located at the default location of ~/Dropbox, unless otherwise specified.

Adding with Drag and Drop
Adding with Menus


Google Drive Inputs

Google Drive Input Locations behave nearly identically to Input Folders.

You will need to have the Google Drive client installed on your Mac and be able to navigate to it via the Finder. To download the Google Drive client, visit http://drive.google.com. Once you have the client installed and configured, you can select choose any Google Drive location on your Mac that you can select with the Finder.

Silent Sifter assumes that Google Drive is located at the default location of ~/Google Drive, unless otherwise specified.

Adding with Drag and Drop
Adding with Menus

Output Locations


Output locations are where you would like the Sifter to create your centralized repositories of photos and videos.

There are three types of Output Location: Folders, Desktop Applications (iPhoto), and Cloud Storage (Dropbox/Google Drive).

You can select as many output locations as you would like, however only the first 5 output locations will be displayed on the Home screen.

Note that only locations that are currently present will be displayed on the home screen; for example, cameras that are not connected to the computer or SD cards which are not inserted into the computer will not be displayed.


Folder Outputs


Output Folders can be any writable location on your Mac that you can select with the Finder.

This means you can select standard folders on your internal hard drive, SD cards, USB hard drives, USB thumb drives, or network folders on remote machines. If you can access it with Finder, you can make it an output folder.

Adding with Drag and Drop
Adding with Menus


iPhoto Outputs


You can use your managed iPhoto Library as an output location, and Silent Sifter will sift photos/videos into iPhoto so that when you launch iPhoto the files will automatically be imported into the iPhoto library.

Silent Sifter simply provides the files to iPhoto to import – it does NOT modify the iPhoto Masters or library contents outside of the ‘auto import’ directory.

Note: Import is not complete until iPhoto has been launched, iPhoto detects the new files, and imports them. If the iPhoto library is open while you are sifting, this will occur automatically. This will need to be done for each iPhoto library file, if you have multiple iPhoto library files configured in Silent Sifter.

Adding with Drag and Drop
Adding with Menus
Referenced iPhoto Libraries
iPhoto Versions Supported


Dropbox Outputs

Dropbox Output Locations behave nearly identically to Output Folders.

You will need to have the Dropbox client installed on your Mac and be able to navigate to it via the Finder. To download the Dropbox client, visit http://dropbox.com. Once you have the client installed and configured, you can select choose any Dropbox location on your Mac that you can select with the Finder.

Silent Sifter assumes that Dropbox is located at the default location of ~/Dropbox, unless otherwise specified.

Adding with Drag and Drop
Adding with Menus


Google Drive Outputs

Google Drive Output Locations behave nearly identically to Output Folders.

You will need to have the Google Drive client installed on your Mac and be able to navigate to it via the Finder. To download the Google Drive client, visit http://drive.google.com. Once you have the client installed and configured, you can select choose any Google Drive location on your Mac that you can select with the Finder.

Silent Sifter assumes that Google Drive is located at the default location of ~/Google Drive, unless otherwise specified.

Adding with Drag and Drop
Adding with Menus